How to use Taskomat™ if you are an architect?

 

Taskomat™ is the best way to organize your workflow as an architect and to analyze your performance on specific projects.

Structuring a project with Taskomat™ is very simple and useful, because with Taskomat™ you can track time and budget of each project phase.

To structure a project with Taskomat™ it is necessary to create work units, that is, all the parts of the project needed to complete it. Each work unit has its own budget and time frame, and together they help define the budget and time limit for the entire project.

To create an architectural project on Taskomat™ it is therefore necessary to create several work units, as many as there are phases you need to complete your project, for example: preliminary analysis, rendering creation, finalization, etc.

Let's see now together a small example of an architecture project created and managed with Taskomat™, so as to make the process clearer.

 

 

 

 

 

Project: new real estate rendering

Project phases: Preliminary analysis; Rendering creation; Review.

Let's suppose that your reference rate is 50€, each of these 3 phases will have a budget and a time limit calculated on the basis of the reference rate.

Work unit: Preliminary analysis (1 day to collect the information):

• budget: 400€
• time limit: 8h

 

Work unit: Rendering creation (4 days to create the rendering):

• budget: 1600€
• time limit: 32h

 

Work unit: Revision (2 days to revise the rendering and present it):

• budget: 800€
• time limit: 16h

 

In total you have a project with a budget of 5600€ and a time limit of 56 hours.

 

 

 

 

Once you have created work units, you must then create timed tasks to be scheduled on your days.

 

Preliminary analysis (time limit: 8h):

• Meeting with client (2h)
• Inspection (2h)
• Drafting of preliminary analysis (4h)

Schedule on: Monday 8 April and Tuesday 9 April

 

Rendering creation (time limit 32h)

• Collecting material (2h)
• First rendering (16h)
• Meeting with client (2h)
• Second rendering (12h)

Schedule on: Monday 22 April, Tuesday 23 April, Wednesday 24 April and Friday 26 April

 

Finalization (time limit 16h)

• Meeting with client (2h)
• Third rendering (8h)
• Presentation creation (2h)
• Final meeting with client (2h)

Schedule on: Monday, May 6, Tuesday, May 7, Wednesday, May 8.

 

 

 

 

Once the tasks are scheduled, you can decide whether to do time tracking or just declare them as completed. 

In our example, you can time-track and measure your performance on all the tasks that are not related to the client meetings, while for the meetings you can simply declare them as completed.

By structuring your work in this way, you will be able to understand how long it takes you to complete the various project phases that are not tied to client meetings, and whether this time is in line with your budget and revenue goals.