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How to use Taskomat™ if you are a graphic designer?


If you are a graphic designer, Taskomat™ is the best way to organize your workflow and to analyze your performance on specific projects.

Setting up a graphic design project with Taskomat™ is very easy and most of all useful, because with Taskomat™ you can track time and budget of each project phase.

To create a project in Taskomat™ you will have to structure it in several phases - or work units - each of which has its own budget and time limit.

The best way to structure a graphic design project on Taskomat™ is therefore to create different work units, according to the phases you need to complete your project, for example: preliminary analysis, graphic design study, finalization, etc.

Each of these work units will have a defined budget (i.e. the price at which you sell it to your client), and on the basis of your hourly rate Taskomat™ will calculate a time limit. Each work unit then contributes to determining the budget and time limit of the entire project.

Let's take a look at a small example of a graphic design project created and managed with Taskomat™, to make the process clearer.



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Project: New brand identity

Project phases: Preliminary analysis; Graphic study; Finalization.

Suppose that your reference rate is 50€, each of these 3 phases will have a budget and a time limit calculated on the basis of the reference rate.


Work unit: Preliminary Analysis (1 day to collect the information):

  • budget: 400€
  • time limit: 8h


Work unit: Graphic Study (4 days to realize the graphics)

  • budget: 1600€
  • time limit: 32h


Work unit: Finalization (3 days to finalize the project and present it)

  • budget: 1200€
  • time limit: 24h


In total you have a project with a budget of 3200€ and a time limit of 64 hours.



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Once you have created the work units, you will then have to create timed tasks to be planned on your days.


Preliminary analysis (time limit: 8h):

  • Meeting with client (2h)
  • Debrief (2h)
  • Drafting of preliminary analysis (4h)

Schedule on: Monday, April 8 and Tuesday, April 9


Graphic study (time limit 32h)

  • Creation of chromatic palette (2h)
  • Realization Logo (4h)
  • Realization Logo 2nd variant (4h)
  • Realization Logo 3rd variant (4h)
  • Letterhead realization (4h)
  • Business cards realization (4h)
  • Realization depliant (4h)
  • Customer meeting (2h)
  • Revision (4h)

Schedule on: Monday, April 22, Tuesday, April 23, Wednesday, April 24, Friday, April 26, Monday, April 29, Tuesday, April 30.


Finalization (time limit 16h)

  • Meeting with client (2h)
  • Final revision (8h)
  • Presentation creation (4h)
  • Final meeting with client (2h)

Schedule on: Monday, May 7, Tuesday, May 8, Thursday, May 10.



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Once the tasks are scheduled, you can decide whether to do time tracking or just declare them as completed. 

In our example, you can time-track and measure your performance on all the tasks that are not related to the client meetings, while for the meetings you can simply declare them as completed.

By structuring your work in this way, you will be able to understand how long it takes you to complete the various project phases that are not tied to client meetings, and whether this time is in line with your budget and revenue goals.



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