How to use Taskomat™ if you are a translator?
Taskomat™ is the perfect software to manage your workflow if you deal with translations.
Setting up a translation project with Taskomat™ is both very simple and useful, since with Taskomat™ you can track time and budget of each part of your project.
In Taskomat™ projects are composed of work units, i.e. different project parts, each with its own budget and time limit. The total budget and time limit of the project will be determined by the sum of the individual budgets and time limits of the work units.
When you create your translation project, you will have to create as many work units as there are phases you need to complete your project, for example: preliminary analysis, content translation, website translation, etc.
Let's take a look at a small example of a translation project created and managed with Taskomat™, to make the process clearer.
Project: New Website Translation
Project phases: Analysis; Website content translation; Review.
Let's assume that your reference rate is 50€, each of these 3 phases will have a budget and a time limit calculated on the basis of the reference rate.
Work unit: Analysis (half day to collect information):
- budget: 200€
- time limit: 4h
Work unit: Translation (2 days to translate content):
- budget: 800€
- time limit: 16h
Work unit: Revision (half day per revision):
- budget: 200€
- time limit: 4h
In total you have a project with a budget of 1200€ and a time limit of 24 hours.
Once you have created the work units, you must then create timed tasks to be scheduled on your days.
Analysis (time limit: 4h):
- Meeting with client (2h)
- Content reading (2h)
Schedule on: Monday, April 8 and Tuesday, April 9
Translation (time limit 16h):
- Home page translation (1h)
- Company profile translation (1h)
- Translation of product sheets (6h)
- Blog translation (8h)
Schedule on: Monday, April 22, Tuesday, April 23, Wednesday, April 24 and Friday, April 26, Monday, April 29, Tuesday, April 30, Thursday, May 2.
Revision (time limit 4h):
- Reviewing Translations (4h)
Schedule on: Monday, May 13
Once the tasks are scheduled, you can decide whether to do time tracking or just declare them as completed.
In our example, you can time-track and measure your performance on all the tasks that are not related to the client meetings, while for the meetings you can simply declare them as completed.
By structuring your work in this way, you will be able to understand how long it takes you to complete the various project phases and whether this time is in line with your budget and your revenue goals.
